Project Portfolio Management and Budgeting

Project Portfolio
Management and
Budgeting

Optimize your capital project selection and accelerate your journey to strategic success

Project Portfolio Management: Project Selection and Capital Budgeting

In the face of unpredictable economic environments, traditional and disconnected tools like spreadsheets make it challenging to select and budget your capital project portfolio effectively.

Stratex Online project portfolio management and budgeting provides a more agile, efficient, and effective approach to optimize your capital budget allocation and thereby maximize your return on invested capital and expedite achievement of strategic goals with greater confidence.

Assess the Impact of your Investment

Report the financial impact of your entire project portfolio cashflows and expected financial returns decades into the future in your global reporting currency.

Optimize your Project Portfolio

Automatically select the optimal project portfolio management solution to achieve strategic objectives within capital budget constraints.

Agile Planning and Prioritization

Reallocate funding more frequently to adapt to market dynamics, seize emerging opportunities, and make data-driven decisions to maximize your return on investment.

Key Steps for Success: Project Portfolio Management and Budgeting

Apply Zero-based Budgeting Techniques

Efficiently collate and consolidate budget portfolio requests across all departments and categories.

Optimize Project Portfolio Requests

Select projects that most efficiently achieve area objectives.

Forecast Cashflow and Financial Impact

Combine cost and benefit estimates to provide management with a consolidated view of project portfolio impact.

Obtain Budget Version Approvals

Automate workflow to enable capital controllers and project sponsors to efficiently collaborate without spreadsheets.

Manage Capital Budget
Allocation by Area and Category

Capital budget allocation processes require combining top-down resource capacity constraints and zero-based budgeting techniques to achieve the optimal balance in capital budget level and allocation.

Stratex Online enables departmental sponsors to optimize their project portfolios and the capex controller to allocate funding by area and investment category to align with strategic priorities and ensure the effective application of resources.

Strategic Capital Budget Allocation by Area and Category

Maintain Target Capital Budget by Area and Category

Allocate initial capital budgets top-down through the organizational structure and by investment categories such as Sustenance, Growth, and Transformation.

Roll-up Project Portfolio Management Area Requests

Review business case evaluations and make project selections for each area to optimize the strategic value of the portfolio within the allocated budget constraints.

Budget Overall and by Year

Plan and forecast by month, whilst budgeting on an Overall and Fiscal Year basis, to provide a suitable level of fiscal control and project flexibility.

Optimize Project Portfolio Management Requests

Executive sponsors need to ensure that time and money is not wasted on bad projects, and that resources are allocated to the most beneficial initiatives in support of the organizational strategy.

Stratex Online provides managers with consistent and dependable information for each initiative and generates sophisticated project portfolio management recommendations to ensure optimal project selection.

Align Project Portfolio Requests with organizational goals

Set your Optimization Strategy

Specify your portfolio optimization objective, such as Net Present Value or Overall Score, and have the system automatically propose the optimal portfolio within your budget constraints.

Validate and Refine your Project Portfolio Selection

Analyse the cashflow and financial implications of your selected project portfolio to align expectations and resource capacity.

Drill-down on Project Details and Options

Gain an understanding of alternatives to allow sponsors to easily reselect the preferred option to accommodate budget, schedule, or resource constraints.

Forecast Cashflow and Profitability impact of your Project Portfolio

Projecting the future impact of your budgeted capital project portfolio is vital for effective operational management and planning.

Stratex Online enables financial controllers to efficiently generate reliable cashflow and financial impact reporting based on the centralized financial analyses of all budgeted projects.

Centralized project financial analyses

Forecast Long-term Project Portfolio Benefits

Capture and report the expected future revenue and savings from all initiatives to enable long-term decision-making and strategic planning.

Report Portfolio Investment Returns by Financial Classification

Classify each investment and return activity within every financial analysis so that you can directly generate meaningful financial reports including EBIT and Net Income impacts.

Assess the Impact of Monthly Cashflows

Produce reliable monthly cashflow reports by identifying the scheduling and dependencies of project activities and by automatically calculating depreciation and tax.

Dynamic Project Portfolio Budgeting: Resource Allocation and Planning

Amidst the macroeconomic changes and technological transformation, traditional annual budgeting cycles fall short in allocating funds and resources where they are most needed.

Embrace a continuous capital budgeting process and facilitate effective planning and coordination budget revisions; meticulously tracked and approved.

Business people review project portfolio budgets

Manage and Approve Budget Versions

Tailor the frequency and naming of Budget Versions to align with your needs, whether they are semi-annual, quarterly, or monthly.

Resubmit Portfolio Requests by Budget Version

Review and adjust portfolio requests in response to changing budget constraints or variations in planning assumptions.

Streamline Portfolio Budget Approval Status Tracking

Manage project portfolio approval workflow status efficiently even when budget requests exceed initial planned budget capacity.

Transform your Project Portfolio Management and Budgeting Process with Stratex Online

Stratex Online is a software as a Service (SaaS) solution powered by IQX Business Solutions that enables organizations to effectively evaluate candidate projects and select portfolios within resourcing and budget constraints that deliver maximum value. Automation of the project selection, submission and approval processes takes the pain out of the budgeting process, allowing budgeting to be more efficient, frequent, and aligned to the current operating environment. Get Stratex Online to make sure you’re assessing projects effectively and optimizing project portfolio management to maximize your return on invested capital!

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